Announcement: ODOT17-0426ocA – Salem
This recruitment is to augment the candidate pool generated by job announcement ODOT17-0426oc. If you have previously applied for this position, you do not need to re-apply. Names of qualified applicants will remain on the list for further consideration.
Oregon Department of Transportation, Highway Division – Region 2
The Agreement and STIP Specialist is the region expert in issues regarding project/program agreements. This role is responsible for the independent development and review of such documents, insuring all policies, procedures, and laws related to entering into such agreements and contracts are adhered to. This position serves as a technical advisor, directing and administering the region's agreement program (i.e., intergovernmental, interagency, and developer agreements).
We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.
Limited Duration: This is a limited duration appointment that is scheduled to last for two years, The duration can be changed at any time and could become permanent depending on unit needs and funding, though we cannot guarantee this.Limited duration appointments are regular status, benefits eligible, with a designated maximum length of service.
We may also fill this position as a rotational assignment open to current ODOT employees. Rotation candidates are not required to meet the position's minimum qualifications.
This position is represented by the Association of Engineering Employees of Oregon (AEE).
Duties and Responsibilities
- Independently develop and review complex intergovernmental, interstate, and interagency agreements and amendments for high-risk projects and methods to meet legal requirements and regulations, ensuring compliance with state and federal laws.
- Translate program requirements into contract terms.
- Provide analysis on project agreements with multiple funding sources.
- Negotiate and resolve conflicts with federal, state, local agencies, and agency staff.
- Act as liaison between local government agencies, private attorneys, and DOJ Assistant Attorney General.
- Provide guidance and respond to questions, in person, by phone, by written correspondence, presentations at meetings, or by developing and distributing written technical guidelines to agency management, agreement specialists and local liaison staff, other agency personnel, local government representatives and their legal representatives, other federal, state representatives, and the public.
- Technical interpretation and application of policies, procedures, practices, state laws and federal regulations related to agreements; and coordination between agency personnel and Department of Justice (DOJ) Assistant Attorney General Office.
- Technical review and interpretation of changes in administrative rules, statutes, and legislative requirements and make recommendations regarding modifications to program and/or coordinate modifications with DOJ.
- Assist the Region 2 STIP Coordinator by updating the Financial Plan for the Region 2 STIP projects; processing federal programming requests; serving as liaison between Region staff and headquarters for information on funds, available monies, federal programming, and project funding guidelines; and coordinating / submitting Region STIP project amendments.
- Manage the Region 2 Agreement Request Database.
- Research the status of agreements as requested by ODOT staff which may include accessing archived records.
Four years experience in the procurement of goods and services through purchase orders and contract agreements; or experience putting together or administering standard contracts or agreements.
Two of the four years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts.
A Bachelor's Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three of the four years.
Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
Preferred Attributes: We may show preference to candidates whose application materials demonstrate the following.
- National and/or state procurement certification.
- Experience developing or administering governmental contracts.
- Experience working with legal contract terminology.
- Spreadsheet proficiency.
- Database proficiency.
For questions about the job announcement or online application, call 503-986-7146.
This opportunity closes at 11:59 pm. on Sunday, August 13, 2017.
ODOT is an Equal Employment Opportunity and Affirmative Action Employer.