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Construction Contract Coordinator - Procurement & Contract Specialist 2

Oregon Dept. of Transportation – Central Services Division – ODOT Procurement Office
Construction Contract Coordinator – Procurement & Contract Specialist 2
ODOT18-0802oc – Salem
Are you looking for an opportunity to expand your procurement knowledge and skills or to learn more about ODOT's public improvement projects?  Bring your excellent customer service and experience to ODOT's procurement team as a construction contract coordinator to to serve as the primary expert for contract prequalification and special prequalification and to be the secondary expert for alternate procurements and local agency certification.
ODOT's Procurement Office provides innovative, collaborative procurement solutions to meet our business needs by providing procurement strategies and solicitation processing, contract administration, and contractor performance accountability services.
In addition to the meaningful body of work, the successful candidate for this position will enjoy:
  • A formal, proven training plan.
  • Procurement method and procurement type cross ­training opportunities.
  • Support in obtaining state procurement certifications.
We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.
Additional Details
  • This recruitment will remain open until filled and may be used to fill other vacancies. Our first application screening is scheduled for Friday, February 16, 2018 at 8:00 a.m., but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
  • Underfill Option:  The goal of this recruitment is to fill this position at a procurement and contract specialist 2 level. However, we encourage candidates who meet the minimum qualifications for a procurement and contract specialist 1 ($3450- $5096 monthly) to apply, as we may consider under-filling the position until the selected candidate meets the minimum qualifications for a procurement and contract specialist 2. Under-fill training will not exceed three years.
  • This position is represented by the Association of Engineering Employees of Oregon (AEE).
  • This recruitment may be used to fill any future vacancies. 


 Duties & Responsibilities:

Your responsibilities will include:
  • Plan and develop alternate procurement methods for public improvement projects that are exempt from low bid requirements. 
  • Scheduling and writing script for public hearings conducted by the agency chief procurement officer.
  • Conducting evaluation of local agencies seeking certification to advertise, bid and award public improvement contracts using federal dollars. 
  • Designing and updating guideline and monitoring tools that govern the low bid procurement of construction services. 
  • Determining compliance with ODOT and FHWA procurement requirements.
  • Providing guidance to local agencies and agency staff on regulations guiding the procurement process.
  • Coordinating and administering the statewide contractor prequalification and special prequalification processes.
  • Collaborating and leading the technical team to design the special prequalification requirements and bidding specifications.
  • Coordinating and leading the evaluation panel and scoring results. 
  • Drafting and obtaining DOJ review and approval of unique specifications governing the contractor special prequalification requirements.
Working Conditions
  • Typical office environment with daily use of computers and office technology.
  • Frequent exposure to highly visible and sensitive projects, short deadlines, and realigned priorities.
  • May encounter challenging customers and situations.
  • Occasional travel required.
  • Team-oriented atmosphere.


 Qualifications, Required & Requested Skills:

Procurement and Contract Specialist 2 minimum qualifications
You will need:
  • Four years experience in the procurement of goods and services through purchase orders and contract agreements or experience putting together or administering standard contracts or agreements.
  • Two of the four years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts.
  • A bachelor's degree in business or public administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three of the four years.
Procurement and Contract Specialist 1 minimum qualifications (under-fill option)
You will need:
  • Three years experience in the procurement of goods and services through purchase orders and contract agreements, or tracking and preparing simple or standard contracts or agreements; OR
  • A bachelor's degree in business or public administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics.
Special Qualifications
  • You must have and maintain a valid driver license and an acceptable driving record or able to provide an acceptable alternate method of transportation.
Desired Attributes/Application Scoring Criteria
In addition to your related work experience and education, we will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may be graded on spelling, grammar, punctuation, and presentation.
  • Attention to detail
  • Problem solving
  • Excellent communicator

Interested?  For more information and to apply online, visit; search for ODOT18-0802oc. 

Posted on: Thursday, February 01, 2018
This listing expires on: Friday, February 16, 2018

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