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Administrative Specialist 1 - Ignition Interlock Administrative Specialist (ODOT18-2132oc)

Administrative Specialist 1 - Ignition Interlock Administrative Specialist (ODOT18-2132oc)

Announcement: ODOT18-2132oc
Administrative Specialist 1 – Ignition Interlock Administrative Specialist
Transportation Safety Division

Join ODOT in an innovative role as the ignition interlock administrative specialist, where you will create and run the registration, licensing, and fee collection aspects of the Ignition Interlock Device (IID) Oversight Program. This opportunity provides administrative support for the statewide coordination and leadership of the IID Oversight Program. Put your talents in action monitoring and assisting in the establishment of Oregon Administrative Rules (OAR) for IID's. On July 1, 2019, the IID Oversight Program will be transferred to the Department of State Police (OSP).  Apply today!

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

Additional Details:
  • Limited Duration: This is a limited duration appointment that is scheduled through June 30, 2019 with ODOT. On July 1, 2019, this program is scheduled to transfer to the IID Oversight Program with the Department of State Police (OSP).  There is a potential that the incumbent in the position at the time of this shift may become employed by OSP.  The duration of this position can change at any time due to business needs. Limited duration appointments are benefits eligible with a designated maximum length of service.
  • Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).

 Duties & Responsibilities:

  • Develop procedures to ensure efficient work flow for internal and external business partners.
  • Develop forms procedures, guidelines and notifications to maximize program efficiency, vendor qualifications and reporting.
  • Initiate, validate, and process licenses for the IID Oversight Program via electronic and manual processes.
  • Act as a liaison between the agency and vendors on licensee registration database maintenance, system issues and modifications.
  • Explain laws, rules and procedures to the regulated and public related to the the IID program ensuring licensing regulation compliance.
  • Assist the compliance officer in scheduling and tracking field visits, reviews and corrective action plans.
  • Attend training events, team and advisory committee meetings, and other field related activities.
  • Maintain the IID Oversight Program website.
  • Initiate meetings with program collaborators to ensure updates on program pages, current events, and announcements.

Minimum Qualifications:

  • Three (3) years of clerical/secretarial experience which included:
    • Two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.  No substitution will be made for the two years at the full performance level.

Special Qualifications:
Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).

Desired Attributes/Application Scoring Criteria: In addition to your related work experience and education, we will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may be graded on spelling, grammar, punctuation and presentation.

  • Experience in creating and managing databases and developing database reports.
  • Demonstrates strong planning and organizational skills.
  • Experience in development of technical, procedural and guideline documents.
  • Experience in applying governmental program compliance requirements.
  • Strong computer skills including data entry, Microsoft Office Suite programs (Word, Excel, Outlook, Microsoft Access, PowerPoint, Visio, etc.).

Working Conditions:

  • Work is performed in a typical office environment.
  • Occasional in-state travel is required to conduct business.
  • Workload involves managing short and conflicting deadlines. Occasional overtime may be required.

Learn more and apply today!

This recruitment closes on Tuesday, February 20, 2018 at 11:59 p.m. Apply today! Click here to learn more or how to apply.

For questions about the job announcement or online application, please call 503-378-5799.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. 

Posted on: Tuesday, February 06, 2018
This listing expires on: Tuesday, February 20, 2018

Have questions? Email with any comments or troubles you may have.

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