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Contract Administration Engineer

Contract Administration Engineer (ODOT18-1591oc)

Contract Administration Engineer (ODOT18-1591oc) description image
Announcement: ODOT18-1591oc
Contract Administration Engineer – Principal Executive/Manager F
Highway Division – Technical Services

Salem

Bring your leadership to ODOT!
Are you an engineering leader with experience administering construction and consultant contracts? Do you have experience leading contract negotiations, mediation, arbitration, and litigation support? We are recruiting for the contract administration engineer to lead the contract administration portion of the Construction Section for ODOT's Construction Program – approximately $300 to $500 million annually.
 
Our contract administration engineer ensures that all statewide highway construction projects comply with ODOT and Federal Highway Administration (FHWA) project requirements in order to receive FHWA reimbursement. This position also manages the overall construction contract administration for ODOT and ensures quality and statewide consistency.
 
The contract administration engineer serves as an expert in the administration of construction contracts and provides guidance not only regarding contract compliance and administration, but also regarding contractor relationships, community relationships, and construction technical problems.
 
This position is also directly responsible for Contract Administration Unit personnel who administer centralized contract payment processes, contract change orders, time extensions, periodic and final project reviews and acceptances.
 
We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

Additional Details:
  • This recruitment will remain open until filled. Our first application screening is scheduled for Friday, 05/25/18 at 8:00 a.m., but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
  • The posted salary includes additional compensation due to recent market analysis.
  • The successful candidate will become part of the state's management team.

Duties and Responsibilities:

  • Lead the contract administration portion of the Construction Section for ODOT's Construction Program.
  • Provide statewide guidance and expertise in contract administration issues, interpretation of Construction Program contract specifications, and disputes resolution.
  • Provide training to ODOT staff on contract administration issues.
  • Communicate with the Federal Highway Administration (FHWA) to ensure continued ODOT compliance with federal aid requirements.
  • Collaborate with the Department of Justice concerning ODOT specifications, contractual requirements, and dispute issues.
  • Provide final agency level claim review and resolution for contractor claims and lawsuits.
  • Act as ODOT's hearing officer for all construction contract claims unresolved at the region level or lower.
  • Manage statewide assurance documentation and statewide payments to contractors for ODOT's Construction Program.
  • Establish statewide policies, procedures, and processes.
  • Manage the Contract Administration Unit within the Construction Section. 
  • Lead and manage the Region Assurance Specialist Team and the agency's Contractor Labor Compliance Program.
  • Serve as a member of the Statewide Construction Leadership Team and various other teams within ODOT.
  • Serve as ODOT's point of contact for the Associated General Contractors (AGC) association and contractors for contract administration issues and concerns.
Please click here for a full list of duties and responsibilities.
 

Minimum Qualifications:
Four (4) years of management experience in a public or private organization which included responsibility for each of the following:
a) Development of program rules and policies.
b) Development of long- and short-range goals and plans.
c) Program evaluation and
d) Budget preparation.

OR

Three (3) years of management experience in a public or private organization which included responsibility for each of the following:
a) Development of program rules and policies.
b) Development of long- and short-range goals and plans.
c) Program evaluation and
d) Budget preparation and 45-48 quarter hours (30-32 semester hours) of graduate level coursework in management.

In the work history section on your application, you must clearly describe your experience in each of the a), b), c), d) areas listed. Failure to provide this information may result in eliminating your application from further consideration.
 
Special Qualifications:

  • A valid professional engineer's (PE) license in civil, structural, or transportation-related engineering. If registered in another state, successful applicants will be required to obtain professional registration in the state of Oregon within six months of hire.
  • Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
 
Desired Attributes/Application Scoring Criteria: 
In addition to your related work experience and education, we will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may be graded on spelling, grammar, punctuation, and presentation.
  • Professional Land Surveyor (PLS) registration.
  • Experience administering construction and consultant contracts.
  • Experience leading and managing technical staff members.
  • Demonstrated experience leading contract negotiations, mediation, arbitration, and litigation support.
  • Demonstrated experience writing technical opinions and contract change orders.
 
Working Conditions:
  • Work is primarily performed in an office environment with occasional visits to project offices required.
  • Occasional work outside normally scheduled hours, including evenings and weekends, required.
  • Must meet with contractors who may be adversarial at times.
  • Occasional travel required, including overnight travel.
  • Workload involves making many complex decisions with financial impacts, including decisions that require immediate action.

Learn More and Apply!

This recruitment will remain open until filled. Our first application screening is scheduled for Friday, 05/25/18 at 8:00 a.m., but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.

Click here to learn more and to apply! Please note that we can only accept applications and/or resumes through our website.

For questions about the job announcement or online application, please call 503-986-7146 or email odotrecruitmentEM@odot.state.or.us.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. 

Posted on: Monday, May 07, 2018
This listing expires on: Friday, May 25, 2018

Have questions? Email network.manager@transportation.org with any comments or troubles you may have.

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